Are you looking for a place where your work truly matters? At CloudFerro, we build technologies used every day by Europe’s leading scientific and space organisations, including ESA, EUMETSAT, ECMWF, Mercator Ocean International, DLR, and EGI.
Working closely with the Earth Observation sector, you will directly contribute to better understanding and analysis of our planet. If you are passionate about modern technologies, large-scale data environments, and want to grow your skills in a place where your work has real impact — we are the right team for you.
Due to our dynamic development, we are seeking talented individuals to join our team as a:
PMO Specialist
Your responsibilities will include:
- End-to-end administration and financial coordination of R&D projects, including preparation of documentation, reports, and financial forecasts.
- Monitoring project budgets, controlling costs, ensuring compliance with contractual and grant requirements, and preparing financial analyses.
- Coordinating procurement processes in line with project and regulatory requirements.
- Collaborating with Project Managers on planning, tracking, and controlling project execution.
- Working closely with Finance, Accounting, and HR teams to ensure accurate and timely project delivery and reporting.
- Coordinating settlements with partners, subcontractors, and suppliers, and overseeing project documentation flow.
- Preparing documentation for audits and inspections and supporting audit processes.
- Contributing to project budgeting and supporting financial planning and analysis activities.
What we are looking for:
- University degree (higher education).
- Minimum 2 years of experience in project administration, coordination, or financial management (preferably in R&D or grant-funded projects).
- Understanding of R&D project frameworks and grant-funded programme environments.
- Practical experience in budgeting, financial reporting, and cost control.
- Very good command of English, both written and spoken.
- Strong MS Office skills, especially Excel.
- Ability to manage multiple priorities, work independently, and maintain high attention to detail and responsibility.
- Willingness to work in a hybrid model (2–3 days per week from the Warsaw office).
- Experience in publicly funded projects is an advantage.
Nice to have:
- Experience working in international projects or consortia.
- Experience in procurement processes.
- Advanced knowledge of grant funding frameworks and R&D project methodologies.
Why join us:
- You will contribute to projects supporting Europe’s space industry, climate research, and scientific community.
- We offer a flexible hybrid work model and adaptable working hours.
- We encourage open collaboration, idea sharing, and continuous learning.
- You will have a high degree of autonomy in organising your work.
- You will work alongside top-class experts and specialists in their fields.
- We offer competitive compensation based on stable employment conditions.
- You will receive a benefits package including private healthcare, a sports card, life insurance, and language training.
Want to know more?
Feel free to contact our recruitment team:
Meet your team
Project Management
At the PMO, we deliver projects for external and internal clients. We coordinate project work and define standards, rules for the creation and management of project documentation. We coordinate activities to achieve the objectives of our projects. We prepare project assumptions, plan, delegate tasks, monitor the scope of the schedule and project budget.